Data Storage Solutions for Small Businesses
In insight / By Ben Wheatley / 11 July 2019
In the modern world, your small business will need more space to store data. Files such as documents, emails, databases, graphics, audio files and spreadsheets are essential to a company. Your business needs a lot of space to store files, data, information, applications, virus protectors and firewalls.
There are also various factors that businesses have to consider when it comes to their storage, including:
- Key regulations, such as GDPR, require businesses to maintain and backup data for a specific period which would normally be deleted.
- GDPR also means businesses need to archive emails dating back at least five years.
- Protected backups require sophisticated protection which need more storage space.
- Software and hardware updates require the capacity to improve their usage.
Storing information and managing it successfully is critical to the behind-the-scenes success of a business. With further development in storage technology, there are various options for organisations to choose from.
Consider Your Storage Needs
As a small business, you must consider the storage needs of your data and how your staff need to access it. You must ask yourself:
- Which applications generate the most files?
- Are there applications that run on servers?
- How old is the data?
- Is the data duplicated or not needed anymore?
- Do you have too much data not related to the business?
- How quickly does that data need to be accessed?
- Where do you need to access data?
Alongside the capacity needed, you must also consider the physical location of your backups, particularly if you are short on space. While there are various storage solutions available for businesses, cloud storage is the option most companies turn to.
Cloud storage involves data being stored on multiple servers in a physical environment owned by a business or managed by a hosting company. Cloud storage is popular with many businesses, as the data doesn’t have to be stored physically in the building. Moving to the cloud also offers businesses the opportunity to merge their IT services into one secure online infrastructure.
SMBs have can create a virtual infrastructure via a public cloud, provided by big tech companies such as Amazon, Google and Microsoft. To do so, you must ensure your internet connection is strong, as losing connection means you might not be able to access your files. A public cloud is a great solution for those sharing files and working collaboratively and can increase productivity and efficiency. However, it’s not always recommended solely for backups as you’ll need to have separate backup solutions in place. If the public cloud has a data breach, you could have sensitive information stolen and/or lost forever.
If you’re concerned about any potential loss of sensitive data, then a private cloud is a great solution for your business. Private clouds come with a lot of privacy protection, giving you full control of your data and who has access to it. You can utilise a backup infrastructure and deploy a private cloud or you can turn to a private cloud service provider, such as Nasstar, who can use data centres to implement your cloud.
Combining the advantages of public and private clouds, some businesses turn to hybrid clouds. Users of hybrid clouds enjoy seamless use of applications that have been deployed in both the public and private cloud infrastructure in a fast, bespoke experience.
Typically, in a hybrid cloud a user’s single identity is fed through the public cloud, giving them access to providers such as Salesforce and Office 365. This same identity can then access legacy applications found in the private cloud - as some legacy software isn’t ‘cloudifiable’. Legacy applications are kept secure with the benefit of multi-factor authentication, impossible travel and end-user device inspection to name a few.
Many businesses choose hybrid clouds as it provides businesses with flexible technology to keep up with current industry demands. By working with a cloud service provider, such as Nasstar, a business can tailor the experience to the needs of the business, with no need to choose between the private or public cloud.
Develop Your Plan
Setting up a storage solution requires careful planning and if you’re a small business without the experience of setting up a technology infrastructure, you’ll need the experts to help. Avoid the pain of setting up your own storage solution and outsource it to Nasstar. Contact us today for more information.